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How do we gain income?

There are a number of ways you can make money as a club on campus! Firstly, you make money by selling membership to your club. Try to think of incentives so that membership to your club is easy to sell!

Most clubs then make money by running successful events. This can be as simple as a BBQ on the deck or as big as a lavish ball. Either way, make sure to be as organised as you can so that the event runs smoothly. The more successful events you run, the more likely you are to gain members!

Finally, you can make money by gaining sponsorship from organisations. Access to students is desirable for organisations and you can take advantage of this by offering access to your members for money. However, there are strict rules as to what organisations you can accept sponsorship from. The easy rule to remember is that the organisation cannot provide services that Monash University offers. However, if you are unsure please read the MONSU Sponsorship Rules which you can access here.
 

An organisation wants to sponsor us! Now what?

As long as the sponsorship is in line with MONSU’s Sponsorship Rules, you need to supply the Sponsorship Agreement and an Invoice Request Form to the Clubs Coordinator for vetting. We will then email you an invoice to pass on to your sponsor.
 

How do we reimburse a member with our club money?

There are three things necessary to reimburse a member:

  1. A set of minutes with a motion approving the reimbursement of your member

  2. A digital or physical tax invoice that has a printed ABN on it. Be careful not to submit eftpos receipts or order details as they wont be accepted.

  3. An Expense Reimbursement Form with all sections filled out and two executive signatures

Submit all three of these to the Clubs Coordinator before 10am on Wednesdays to have the payment processed in the same week.

If you need help writing minutes, check out the Management section of the FAQ. 
 

How do we pay an invoice with our club money?

Paying an invoice is easy as 1, 2, 3! You’ll need the following:

  1. A set of minutes with a motion approving the payment of the invoice

  2. The invoice with a clearly printed ABN

  3. A Finance Requisition Form with all sections filled out and two executive signatures

Submit all three of these to the Clubs Coordinator before 10am on Wednesdays to have the payment processed in the same week.

If you need help writing minutes, check out the Management section of the FAQ. 
 

How do we know how much money we have?

Your treasurer should be keeping track of all income and expenditure throughout the year, however you can request a Profit & Loss statement (P&L) through the Profit & Loss Request Form. Be aware, the Finance officer must generate a P&L for you and is only available on Tuesdays and Wednesdays so plan ahead.